Your Personal Data
What information do we need?
ߣsirÊÓƵ and Bute Council will act as the ‘Data Controller’ for the personal data you provide to us. The Data Protection Officer, who is responsible for ensuring personal data is managed in accordance with data protection legislation, can be contacted as follows:
Address: Iain Jackson, Governance and Risk Manager, ߣsirÊÓƵ and Bute Council, Governance and Law, Kilmory, Lochgilphead PA31 8RT.
Email: Iain.Jackson@argyll-bute.gov.uk or data.protection@argyll-bute.gov.uk
Telephone: 01546 604188 or 01546 605522
Unless specifically agreed with you, we will only collect personal data about you which does not include any special categories of personal information about you (also known as ‘sensitive personal data’). The information will however include details such as your name, address and e-mail address and personal mobile telephone number and/or personal home telephone number.
Why we need this information?
We need to know this basic personal data to carry out one of the activities listed in the table below. If you do not provide this information then we will be unable to carry out these activities. We will not collect any personal data from you that isn’t needed for delivery of those activities. The table also list information on the legal basis for collecting the information.
The lawful basis for collecting your information in the circumstances listed below is that the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller, or for the performance of a contract.
| We need to know this basic personal data for | legal basis for collecting the information |
|---|---|
| The management of the Council's Asset Transfer Process | Community Empowerment (Scotland) Act 2015 |
| To process Employee details (posts subject to disclosure (PVG) checks) | Protection of Vulnerable Groups (Scotland) Act 2007 |
| In relation to the Council's hub New Schools Project | Education (Scotland) Act 1980; Performance of a Contract |
| For the ongoing management of Council' NPDO school estate | Education (Scotland) Act 1980; Performance of a Contract |
| For the ongoing management of the Council's Leisure and Libraries Trust | Local Government (Scotland) 1973; S20 Local Government in Scotland Act 2003 |
| In order to process Freedom of Information Requests | Freedom of Information (Scotland) Act 2002 |
| Council's Monitoring Officer - Standards Investigations | S5 Local Government and Housing Act 1989 |
| for the management of projects funded by the Council | Local Government (Scotland) 1973; S1 Local Government in Scotland Act 2003 |
| For performance monitoring and review of a Council Service | Local Government (Scotland) 1973; S1 Local Government in Scotland Act 2003 |
What we will do with your information?
All the information we collect from you will be processed by staff in the United Kingdom.
Your information will be shared with the recipients or categories of recipients below:
Other sections within ߣsirÊÓƵ and Bute Council including Customer ߣsirÊÓƵ, Development and Infrastructure and Community ߣsirÊÓƵ and any other relevant council officers necessary to carry out any of the services/activities which Special Projects provide/carry out and are listed in the table above.
How long will we keep your information – Further information
We will usually keep your information for a minimum of the number of years outlined in the retention period column in the table below for each service, after this period it will be destroyed under secure arrangements if it is no longer required for the lawful purpose for which it was obtained.
| Reason information collected | How long information kept for |
|---|---|
| The management of the Council's Asset Transfer Process | 20 years assets over £50k; 5 years assets under £50k or where asset was not transferred |
| Employee details (posts subject to disclosure (PVG) checks) | 25 years |
| In relation to the Council's hub New Schools Project | 6 years from Project Close |
| For the ongoing management of Council' NPDO school estate | 6 years from Project Close |
| For the ongoing management of the Council's Leisure and Libraries Trust | 6 years from Project Close |
| To process freedom of information requests | 3 years from completion of request |
| Council's Monitoring Officer - Standards Investigations | 2 years form date member leaves office |
| For the management of projects funded by the Council | 6 years from Project Close |
| For performance monitoring and review of a Council Service | 5 years from approval of review report |
More information on our retention schedule can be provided by the Data Protection Officer if required.
You should also be aware that your data will be stored on servers located within the United Kingdom; the data will not be processed outside the European Union. We will take all reasonable steps to ensure that your data is kept securely and more information on
Automated Decision Making
The information you provide will not be used for automated decision making purposes.
Your Rights
When you provide information to the Council, you will have the following rights:
- to withdraw consent at any time, where the lawful basis specified above is consent
- to lodge a complaint with the Information Commissioner’s Office – see below for details
- to request access to your personal data – please contact the Data Protection Officer if you wish to submit a request.
- to data portability, where the Legal basis specified above is i) consent or ii) performance of a contract
- to request rectification or erasure of your personal data, as far as the legislation permits – please contact the Data Protection Officer and provide details of what data you wish to be rectified or erased.
You can find out more about your rights in relation to data protection here: www.argyll-bute.gov.uk/data-protection or from the Data Protection Officer by telephone or in writing, as detailed above.
Information Commissioner’s Office
The ICO is the UK’s independent body set up to uphold information rights.
Information Commissioner’s Office
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Telephone: 0303 123 1113 Email: casework@ico.org.uk
The Information Commissioner’s Office – Scotland
45 Melville Street, Edinburgh, EH3 7HL
Telephone: 0303 123 1115 Email: Scotland@ico.org.uk